We specialise in supporting Therapists, Psychologists and Wellness Professionals

Our Services

Here is how it works...

  1. Book a discovery call here
  2. We will review your systems and processes  
  3. We will configure your Practice Management Software to suit your clinic needs 
  4. You can benefit from ongoing Virtual Assistant business support with a dedicated member of the team
  5. Choose one or all of the above!

3 ways you can work with us...

Consultancy power hour

£150 inc VAT

What do you get?

This is an hour-long session where we can discuss your clinic and how to work more effectively.

We can talk about……
  • Your current systems and processes.
  • Where efficiencies can be made.
  • What can save you time and money.
  • How to work with associates.
  • Which software to use in your clinic.
  • How to get paid on time
  • And much more!

At the end of your session, you will have your admin processes mapped out in easy-to-understand flow charts and ready to use in your business.

Set-up your Practice Management Software

From £595 inc VAT or
Pay 3 monthly payments of £198

 What do you get?

  • Review your existing systems
  • Plan your workflow processes 
  • Customise software to fit your clinic
  • Organisation set up
  • Provide and add email templates to the software
  • Migrate/Import existing patient data 
  • Create electronic forms such as new patient information forms, therapy contracts & questionnaires
  • Integrate Xero & Healthcode
  • Integrate cashless payment software
  • Set-up online booking
  • Set-up of invoices
  • Plus anything else you require.

Virtual Assistant  support

Minimum 10 hours per month for £420 inc VAT

Example of tasks we can help you with…

  • Inbox management
  • Dealing with enquiries
  • Appointment scheduling
  • Onboarding new clients
  • Weekly or monthly invoicing
  • Dealing with private healthcare insurers
  • Healthcode admin
  • Following up late payers
  • Payment reconciliation
  • Associate liaison & invoicing
  • Medico-legal support for expert witnesses

Prices may vary depending on individual clinic needs. Please get in touch for a tailored quote by booking a discovery call today.

Legal Package designed for Therapists

Legal Package for Therapists £495 

Psych VA


Virtual Assistant

With over 15 years of combined experience in healthcare and administration, Gemma brings a unique blend of expertise to Psych VA. Her journey spans from financial services to frontline healthcare, encompassing roles as a qualified dental nurse, podiatrist, and, most recently, a medical doctor.

Gemma’s background as a healthcare professional instills in her the value of compassion and empathy. Having worked with diverse individuals, including vulnerable populations, she prides herself on her exceptional communication skills and caring demeanor.

Her extensive tenure in both NHS and private healthcare settings has equipped her with a deep understanding of various healthcare computer systems and adeptness in medical administrative tasks. Gemma excels in managing sensitive matters with discretion and professionalism, handling confidential information with utmost care on a daily basis.

Gemma’s unique perspective, forged through her dual roles in administration and healthcare, enables her to ensure the seamless operation of healthcare services. At Psych VA, Gemma’s commitment to efficiency and her compassionate approach make her an invaluable asset to our team and clients alike.

Virtual Assistant Services

Virtual Assistant Services

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