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Virtual Assistant Services &
Business Consultancy for Therapists & Psychologists

We specialise in supporting Therapists, Psychologists and Wellness Professionals

Virtual Assistant for Therapy Practice

Giving you your time back

Save time

We can help you streamline your practice systems and take care of the day-to-day tasks to allow you to focus on your practice.

Drive revenue

We can help your business be more efficient and increase productivity while you do what you love and grow your business.

Stay organized

Being self-employed can be overwhelming, outsourcing tasks can help you stay on top of things and be more organised.

Our Mission

We talk the language of therapists, consultants and doctors. We understand the sector, the challenges and the technology. Our aim is to provide a high standard of support, allowing you to run your business smoothly, efficiently and with passion.

Keeping your data safe is at the heart of everything we do. We operate with honesty and integrity at all times.

Our team is growing, and our VAs are carefully vetted, are experienced in the healthcare sector, possess relevant business insurance, ICO registration and are GDPR trained.

Why Work With A Virtual Assistant?

Virtual Assistants (VAs) are a cost-effective way of accessing business support.

There are no employee recruitment costs, insurances, tax and NI to pay. No pension payments or holiday pay.

VAs work from their home, or office space and use their own equipment.

Outsourcing work gives you access to different skillsets.

You invest in a set amount of support hours each month, this is called a retainer.

You will gain time back to allow you to maximise your productivity, and increase your own business revenue.

More time to do what you love!

Our Services

Here is how it works...

  1. Book a discovery call here
  2. We will review your systems and processes  
  3. We will configure your Practice Management Software to suit your clinic needs 
  4. We will offer ongoing Virtual Assistant business support with a dedicated member of the team 

Consultancy and training

Book a power hour for advice, or to review your current clinic systems

We offer training for you and your team on your systems

We can help with creating efficient and effective admin processes

Practice Management Software & clinic set up

Configure Writeupp (or other software) to meet your clinic’s needs

Set up online booking and cashless payments

Create different appointment types and automate client reminders

Provide email templates and create electronic forms and questionnaires

Integrate Xero and Healthcode

Create workflow processes for your admin tasks

Business support for healthcare professionals

Dealing with enquiries

Onboarding new clients

Inbox & diary management

Invoice administration

Dealing with Private Healthcare Insurers

Following up late payments

Medico-legal administration support

Administrative support for healthcare professionals who are expert witnesses

Dealing with solicitors, educational settings and families

Invoicing solicitors

Legal packages tailored for therapists

Legal contracts designed especially for Therapists by a commercial lawyer

Blog

All Articles

Testimonials

Dr Marielle Quint
Dr Marielle QuintCo-founder of Jigsaw Therapy & Clinical Psychologist at The Soke
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Anna has revolutionised my administration experience as a self - employed Clinical Psychologist. Submitting invoi ces and reconciliation has been the bare minimum - Anna has helped me at every level from technology support to ensuring the most efficient ways of doing things. Anna is extremely organised, calm, logical and is a most lovely person. She is extremely knowl edgeable about support needs for therapists including liaison with insurers and administration challenges that we face. Anna is completely reliable and conscientious and I have no hesitation in highly recommending her as an enormous asset to your business.
Dr Rima Lamba
Dr Rima LambaClinical Director & Counselling Psychologist at Blue River Psychology
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I cannot say enough words about Anna. She provides business administration and support for my psychology practice. She has streamlined the way we send out information to new clients and has helped with Xero invoicing and reconciliation. I am so thankful for her support and her hard work. I highly recommend her! Thank you Anna for all your hard work 🙂
Dr Sarah Simmonds
Dr Sarah SimmondsConsultant Clinical Psychologist (NHS) and Clinical Director of The Leicestershire Psychology Service
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I would highly recommend Anna as a professional, organised and responsive VA. Without Anna's help I would not be able to run my business. Thank you!I would highly recommend Anna as a professional, organised and responsive VA. Without Anna's help I would n ot be able to run my business. Thank you!
Dr Anna Colton
Dr Anna ColtonTaking West End and high performers, barristers & clerks to the next level. TV, radio & media psychologist.
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We’ve been working with Anna for a few months now and she’s been fabulous. She knows everything about admin, systems, invoicing, writeupp and more. She’s implemented systems for us that have streamlined our processes and she’s friendly, super helpful and supremely organised. We’ve bee n working with Anna for a few months now and she’s been fabulous. She knows everything about admin, systems, invoicing, writeupp and more. She’s implemented systems for us that have streamlined our processes and she’s friendly, super helpful and supremely organised.
Rebekah Shallcross
Rebekah ShallcrossLicensed Clinical Psychologist & Feminist Therapist
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I could not recommend Anna and her team more! Life has become much easier as we have implemented new systems and automations. I now have more time to focus on growing my therapy business. Thanks Anna and also shout out to Suzie! BekahI could not recommend Anna and her team more! Life has become much easier as we have implemented new systems and automations. I now have more time to focus on growing my therapy business. Thanks Anna and also shout out to Suzie!
Sue Webb
Sue WebbClinical Psychologist specialist in Chronic Pain and OCD
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I would highly recommend Anna. I have been working with her fo r a few months now, to help with my private psychology practice. I was struggling to cope with all the admin tasks, and felt I was desperately trying to keep my head above water. Anna was recommended to me by another psychologist, and I was very lucky that she was able to do some regular work for me. She is very knowledgeable about the systems I use for my practice (WriteUpp and Xero), and comes up with really helpful solutions in a very calm, friendly way (wonderful, if I am stressing about things!!). She is efficient and reliable, and I feel we can work towards goals together - so valuable when you work on your own. My practice has and is changing a lot with Anna's help, and is finally feeling more manageable, with some good systems and routines in place. I would highly recommend her to anyone with a small business who needs help with making sense of their day to day running routines and maintaining good practices
Ruth Cocksedge
Ruth CocksedgeCounselling psychologist, cognitive behavioural psychotherapist, supervisor, creative writing for wellbeing teacher
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I’ve wor ked with a number of virtual assistants to support my independent practice as a psychologist. Anna and her team are super efficient and well informed, and I can recommend them highly. They charge a fixed fee so there are no surprises and it feels fair. The y’re also a very positive and friendly bunch to interact with. I’ve worked with a number of virtual assistants to support my independent practice as a psychologist. Anna and her team are super efficient and well informed, and I can recommend them highly. T hey charge a fixed fee so there are no surprises and it feels fair. They’re also a very positive and friendly bunch to interact with.
Katie Western
Katie WesternSpeech and Language Therapist / Specialising in stammering and autism / Loves parent coaching / Delivers online interventions as well as face to face
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Can't recommend Anna and her team highly enough. They have made my load managing a growing private practice so much lighter. Nothing has ever been too much of a problem for them. Best decision ever!!
Lukas Dressler
Lukas DresslerCounselling Psychologist & Integrative Psychotherapist
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Anna and her Team at PsychVA did a fantastic job helping me integrate my ADHD Assessment Process into my online practice management software WriteUpp. Execution of tasks was swift, the knowledge about the PMS WU outstanding, and the pricing was most certainly very fair. I particularly enjoyed receiving Anna's summaries when one part of the process was completed, as she provided me with short screen recordings to demonstrate what had been completed. Communication was always efficient and effective. I received exactly what I had hoped for and would definitely recommend Anna and PsychVA! Thanks for your fabulous work!
Dr Joanna King
Dr Joanna KingPrincipal Psychologist @ Talking Trauma
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Anna is amazing, she helped me get completely setup with all my admin so quickly so I could start my private practice, quickly and easily whilst also making sure I was compliant with GDPR etc. I have been so stressed trying to work out processes and she just made things really easy for me and went through everything I needed, delivered it and then walked me through using a new practice management tool. Can't recommend her enough and I know as soon as I have a busy practice I will be calling her for more VA work 🙂
Amy Fowler
Amy FowlerConsultant Clinical Psychologist/Director
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Anna did a pice of work to set up automation of my practice and messaging on WriteUpp. The work went very well and was quick with several aids to guide me when using the new systems in place. I would highly recommend Anna and her team.
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