We can help you streamline your practice systems and take care of the day-to-day tasks to allow you to focus on your practice.
We can help your business be more efficient and increase productivity while you do what you love and grow your business.
Being self-employed can be overwhelming, outsourcing tasks can help you stay on top of things and be more organised.
We talk the language of therapists, consultants and doctors. We understand the sector, the challenges and the technology. Our aim is to provide a high standard of support, allowing you to run your business smoothly, efficiently and with passion.
Keeping your data safe is at the heart of everything we do. We operate with honesty and integrity at all times.
Our team is growing, and our VAs are carefully vetted, are experienced in the healthcare sector, possess relevant business insurance, ICO registration and are GDPR trained.
Virtual Assistants (VAs) are a cost-effective way of accessing business support.
There are no employee recruitment costs, insurances, tax and NI to pay. No pension payments or holiday pay.
VAs work from their home, or office space and use their own equipment.
Outsourcing work gives you access to different skillsets.
You invest in a set amount of support hours each month, this is called a retainer.
You will gain time back to allow you to maximise your productivity, and increase your own business revenue.
More time to do what you love!
Book a power hour for advice, or to review your current clinic systems
We offer training for you and your team on your systems
We can help with creating efficient and effective admin processes
Configure Writeupp (or other software) to meet your clinic’s needs
Set up online booking and cashless payments
Create different appointment types and automate client reminders
Provide email templates and create electronic forms and questionnaires
Integrate Xero and Healthcode
Create workflow processes for your admin tasks
Dealing with enquiries
Onboarding new clients
Inbox & diary management
Invoice administration
Dealing with Private Healthcare Insurers
Following up late payments
Administrative support for healthcare professionals who are expert witnesses
Dealing with solicitors, educational settings and families
Invoicing solicitors
Legal contracts designed especially for Therapists by a commercial lawyer
This service ensures your clients receive uninterrupted support if unforeseen circumstances prevent you from continuing with your practice. Your CCP outlines clear steps for contacting clients and arranging their ongoing care, preserving the therapeutic relationship you have worked so hard to build.
Introduction Selecting the right practice management system is one of the most important decisions you can make as a clinic owner. Whether you are a
Introduction If you’re a psychologist, therapist, or any healthcare professional running a private practice, have you ever thought about what happens to your clients and
Top tips for scheduling client appointments Utilise Online Booking Systems: Implement an online booking system that allows clients to schedule appointments conveniently. Ensure the system
One of the most popular questions I get asked by my clients is, “please can you help me with my therapy contract?” Having the correct
Guide to working with a Virtual Assistant for Psychologists, Therapists, and Wellness Professionals. You know you need help, but you are not sure where to
I have been a daily WriteUpp user since early 2019, I am a bit of a systems geek! The majority of our clients use WriteUpp
We work with ALL Therapists 👩⚕️👨⚕️
To name a few...
🦶Podiatrists
🧠Counsellors
👨🔬Physiotherapists
🏅Sports Therapists
Same systems, same pain points, same processes, same high standard of client care 🪙
#counsellor #physiotherapist #podiatrist #sportstherapist
We work with ALL Therapists 👩⚕️👨⚕️
To name a few...
🦶Podiatrists
🧠Counsellors
👨🔬Physiotherapists
🏅Sports Therapists
Same systems, same pain points, same processes, same high standard of client care 🪙
#counsellor #physiotherapist #podiatrist #sportstherapist
#privatepracticesupport #therapistadminsupport #therapists
A great review from a lovely client.
What started as maternity cover dealing with enquiries, invoicing, and inbox/diary management for a team of 6 clinicians continued into a long-term client relationship.
In fact, most of our clients are long-term clients. Some have been working with us for seven years!
Well done, Rhianna, for all your hard work.
#therapists #testimonial #clientrelationships
A great review from a lovely client.
What started as maternity cover dealing with enquiries, invoicing, and inbox/diary management for a team of 6 clinicians continued into a long-term client relationship.
In fact, most of our clients are long-term clients. Some have been working with us for seven years!
Well done, Rhianna, for all your hard work.
#therapists #testimonial #clientrelationships
We don`t just work with psychologists.
We work with all healthcare clinicians in private practice.
We provide support to podiatrists, audiologists, speech and language therapists, care companies, physiotherapists, behavioural psychologists, educational psychologists, psychotherapists, expert witnesses, sports therapists, counsellors, coaches, menopause specialists, EMDR therapists, and neuropsychologists, to name a few.
All clinicians have the same pain points, use the same systems and need support to avoid burnout.
That is where our specialist team comes in; our team has availability and is ready to help you get time back to rest, spend time with loved ones, and grow your practice.
To book a call - Link in bio
#virtualassistantservices #healthcare #therapist
We don`t just work with psychologists.
We work with all healthcare clinicians in private practice.
We provide support to podiatrists, audiologists, speech and language therapists, care companies, physiotherapists, behavioural psychologists, educational psychologists, psychotherapists, expert witnesses, sports therapists, counsellors, coaches, menopause specialists, EMDR therapists, and neuropsychologists, to name a few.
All clinicians have the same pain points, use the same systems and need support to avoid burnout.
That is where our specialist team comes in; our team has availability and is ready to help you get time back to rest, spend time with loved ones, and grow your practice.
To book a call - Link in bio
#virtualassistantservices #healthcare #therapist
400 hours a month!
That is 400 hours that we give back to time starved therapists each month.
If you want us to help you. DM me HELP for more information.
#privatepracticesupport #therapistadminsupport #privatepracticeuk
400 hours a month!
That is 400 hours that we give back to time starved therapists each month.
If you want us to help you. DM me HELP for more information.
#privatepracticesupport #therapistadminsupport #privatepracticeuk
Merry Christmas everyone 🎄
See you in 2026 🎉
#christmasvibes🎄
#outofofficeon✔️
#rechargeyourself
What comes first? Admin support or waiting for your business to grow?
#privatepracticesupport #therapybusiness #therapistadminsupport
What comes first? Admin support or waiting for your business to grow?
#privatepracticesupport #therapybusiness #therapistadminsupport
Most practice management systems can handle the basics.
The real question is whether they will still support you in six months or two years.
This final post from my latest blog, I cover
• Features that matter as your caseload grows
• What often gets overlooked when clinics scale
• Common mistakes that create admin headaches later
• Why “I will sort it properly later” often costs more time and money
I see many therapists outgrow their system not because it is bad, but because it was never set up with future growth in mind.
A good practice management system should give you breathing space, not extra admin.
If you are reviewing your current system or choosing one for the first time, the full blog brings it all together.
Link in bio.
I recommend WriteUpp. Why? Because it hits all the spots for my clients. See for yourself by taking out a free trial using my referral link https://lnkd.in/eTXs68XQ
I will even help you set it up.
#practicegrowth
#therapybusiness
#healthcareadmin
Most practice management systems can handle the basics.
The real question is whether they will still support you in six months or two years.
This final post from my latest blog, I cover
• Features that matter as your caseload grows
• What often gets overlooked when clinics scale
• Common mistakes that create admin headaches later
• Why “I will sort it properly later” often costs more time and money
I see many therapists outgrow their system not because it is bad, but because it was never set up with future growth in mind.
A good practice management system should give you breathing space, not extra admin.
If you are reviewing your current system or choosing one for the first time, the full blog brings it all together.
Link in bio.
I recommend WriteUpp. Why? Because it hits all the spots for my clients. See for yourself by taking out a free trial using my referral link https://lnkd.in/eTXs68XQ
I will even help you set it up.
#practicegrowth
#therapybusiness
#healthcareadmin
Virtual Assistant
With over 15 years of combined experience in healthcare and administration, Gemma brings a unique blend of expertise to Psych VA. Her journey spans from financial services to frontline healthcare, encompassing roles as a qualified dental nurse, podiatrist, and, most recently, a medical doctor.
Gemma’s background as a healthcare professional instills in her the value of compassion and empathy. Having worked with diverse individuals, including vulnerable populations, she prides herself on her exceptional communication skills and caring demeanor.
Her extensive tenure in both NHS and private healthcare settings has equipped her with a deep understanding of various healthcare computer systems and adeptness in medical administrative tasks. Gemma excels in managing sensitive matters with discretion and professionalism, handling confidential information with utmost care on a daily basis.
Gemma’s unique perspective, forged through her dual roles in administration and healthcare, enables her to ensure the seamless operation of healthcare services. At Psych VA, Gemma’s commitment to efficiency and her compassionate approach make her an invaluable asset to our team and clients alike.
